Music Administrator

We are seeking a professional, welcoming, warm and positive person to be the ‘face’ of Music Centre. The Music Administrator supports the Director and Music Department  in all matters related to the efficient management of the Music Faculty. In addition, as the first point of contact for all visitors, students and staff, it is essential this person leaves a positive impression with all they come in contact with, whether via phone or in person.

The position is a permanent part time position working Monday and Tuesday during term time, commencing as soon as possible.

The key responsibilities of the position include (but are not limited to):

  • Undertaking receptionist duties, which include answering the telephone, calls to parents, greeting visitors etc.
  • Handling all enquiries relating to all aspects of Music Department operation at Music Reception desk on a continual basis, including verbal enquiries, email & telephone.
  • Providing administrative support to the Director of Music and the Head of Extra-curricular Music.
  • Organise all administrative functions relating to Music department school reports.
  • Providing all administrative support to Music department events, recitals, soirees etc.
  • Assisting in the coordination of extra-curricular staff including coordinating payments of their fortnightly timesheets.
  • Supporting Music staff with administration required for the daily operation of the department e.g. excursions, Sundial communications, stationery orders, invoicing etc.
  • Project based work focusing on the improvement of the operations/functionality of the department.

We are looking for a candidate who:

  • possesses excellent interpersonal and communication skills.
  • has a strong customer-service focus and is able to keep calm in any busy environment at all times.
  • is able to operate autonomously and with initiative.
  • can work efficiently with co-administrator in a job share arrangement.
  • has the ability to maintain highly confidentiality information.
  • is adaptable to a fast paced environment.
  • possesses excellent team-building skills.
  • is analytical and possesses strong problem-solving skills.
  • possesses strong attention to detail.
  • has effective organisational skills.
  • can demonstrate strong computer skills and ability to learn quickly.
  • will support the co-curricular programs at the school.
  • has a commitment to ongoing professional learning.
  • will actively support the ethos of this Anglican Independent School.

The successful applicant will have to be able to supply a current Working with Children Check Number or Application Number.

Please note that only candidates successful in progressing to interview stage will be contacted.

Applications should include the names of at least two referees and curriculum vitae in addition to your academic transcript.

Danielle Kassoua
HR Manager


794 New South Head Road
Telephone 02 9388 6777
Applications close: 04 March 2019